> ## Documentation Index
> Fetch the complete documentation index at: https://detrack.mintlify.site/llms.txt
> Use this file to discover all available pages before exploring further.

# List vehicle check submissions

> GET /dn/vehicle_checklist_submissions returns a paginated list of the vehicle checks your drivers submitted, with every answer, photo link, and signature.

Pull the vehicle checks your drivers submitted, for example each day's start-of-day and end-of-day checks, into your own fleet or compliance system. Results are newest first. Filter by submission date with `from` and `to`, and narrow them by vehicle, checklist, or pass/fail result.

> [!WARNING]
>
> Photo and signature links expire about 15 minutes after the response. Download the files you need straight away. Don't store the links.

> [!WARNING]
>
> **Known issues:**
>
> * If a checklist was deleted after drivers submitted it, any page that includes one of its submissions returns `500`. Narrow the list with `checklist_id` or `from` / `to` to skip those submissions ([DTR-7093](https://detrack.atlassian.net/browse/DTR-7093)).
> * `status=pass` returns every submission with no failed answer, including checks with no pass/fail questions. To keep only checks where something passed, also check that `passed_item_count` is greater than `0` ([DTR-7094](https://detrack.atlassian.net/browse/DTR-7094)).
> * For a manager whose access is limited to groups, `assign_to` has no effect, and the list includes every vehicle in their groups. Filter by `trackable_id` in the response instead ([DTR-7095](https://detrack.atlassian.net/browse/DTR-7095)).

For what each field means, including where to find an odometer reading, see [Vehicle checks](https://detrack.mintlify.site/concepts/vehicle-checks.md). For errors and rate limits, see [Errors](https://detrack.mintlify.site/errors.md) and [Rate limits](https://detrack.mintlify.site/rate-limits.md).


## OpenAPI

````yaml GET /dn/vehicle_checklist_submissions
openapi: 3.0.3
info:
  title: Detrack REST API v2
  version: '2.0'
  description: >-
    Detrack REST API v2. Checked against detrack-webapp origin/main (production)
    on 2026-09-29: dn_jobs.rb @ d246ad006, dn_depots.rb @ 2a5f387, dn_routes.rb
    @ 50a73a9, app_helper.rb @ d745ad2, dn_jobs_helper.rb @ d296e30,
    job_decorator.rb @ 3041da7, run_location_decorator.rb @ 0f0274d,
    vehicle_route_plan_decorator.rb and tsp_route_decorator.rb @ 7d1f3ef,
    data_export.rb @ ed4e135. Vehicle check submissions checked against
    origin/main on 2026-11-03: dn_vehicle_checklist_submissions.rb @ 3071523d1,
    vehicle_checklist_submission_decorator.rb @ f4002c957,
    vehicle_checklist_submission.rb @ b80aea03c,
    vehicle_checklist_submission_rules.rb @ e55194ed7.
servers:
  - url: https://app.detrack.com/api/v2
security:
  - apiKey: []
tags:
  - name: Jobs
    description: Deliveries and collections.
  - name: Depots
    description: Saved warehouse and pickup locations.
  - name: Routes
    description: Optimized multi-stop plans across vehicles.
  - name: Vehicle checks
    description: >-
      Checklists your drivers submit for a vehicle, such as start-of-day and
      end-of-day checks.
paths:
  /dn/vehicle_checklist_submissions:
    get:
      tags:
        - Vehicle checks
      summary: List vehicle check submissions
      description: >-
        Returns a paginated list of the vehicle checks your drivers submitted,
        newest first.
      operationId: listVehicleCheckSubmissions
      parameters:
        - name: from
          in: query
          schema:
            type: string
            format: date
            example: '2026-11-01'
          description: >-
            Earliest submission date (`YYYY-MM-DD`) in your organisation's time
            zone, inclusive.
        - name: to
          in: query
          schema:
            type: string
            format: date
            example: '2026-11-03'
          description: >-
            Latest submission date (`YYYY-MM-DD`) in your organisation's time
            zone, inclusive.
        - name: assign_to
          in: query
          schema:
            type: string
            example: 5b2205f610c92b1a046ece0a
          description: >-
            Vehicle IDs (`trackable_id`), comma-separated. Currently has no
            effect for a manager whose access is limited to groups.
        - name: checklist_id
          in: query
          schema:
            type: string
            example: 6901f0a2e8ec54cbf4a05b0f
          description: Checklist IDs (`vehicle_checklist_id`), comma-separated.
        - name: status
          in: query
          schema:
            type: string
            enum:
              - pass
              - fail
          description: >-
            `fail` returns submissions with at least one failed pass/fail
            question. `pass` returns submissions with no failed question, which
            includes submissions that have no pass/fail questions at all.
        - name: q
          in: query
          schema:
            type: string
            example: Truck
          description: >-
            Case-insensitive text to match in the vehicle name
            (`trackable_name`) or the checklist name.
        - name: id
          in: query
          schema:
            type: string
          description: Submission IDs, comma-separated.
        - $ref: '#/components/parameters/Page'
        - name: limit
          in: query
          schema:
            type: integer
            default: 25
            maximum: 100
          description: Records per page. Values over 100 are treated as 100.
      responses:
        '200':
          description: A page of vehicle check submissions.
          content:
            application/json:
              schema:
                type: object
                properties:
                  data:
                    type: array
                    items:
                      $ref: '#/components/schemas/VehicleCheckSubmission'
                  links:
                    $ref: '#/components/schemas/Links'
                  total_count:
                    type: integer
                    example: 1
        '401':
          $ref: '#/components/responses/Unauthorized'
        '403':
          $ref: '#/components/responses/Forbidden'
        '422':
          $ref: '#/components/responses/InvalidVehicleCheckQuery'
        default:
          $ref: '#/components/responses/ServerError'
components:
  parameters:
    Page:
      name: page
      in: query
      schema:
        type: integer
        default: 1
      description: Page number.
  schemas:
    VehicleCheckSubmission:
      type: object
      properties:
        id:
          type: string
          readOnly: true
          example: 6905a1c3e8ec54cbf4a05e20
        organisation_id:
          type: string
          readOnly: true
          example: 5b22055510c92b1a046ece01
        vehicle_checklist_id:
          type: string
          example: 6901f0a2e8ec54cbf4a05b0f
        vehicle_checklist_name:
          type: string
          description: Name of the checklist the driver filled in.
          example: Start of day
        trackable_id:
          type: string
          description: ID of the vehicle the check was submitted for.
          example: 5b2205f610c92b1a046ece0a
        trackable_name:
          type: string
          description: >-
            Name of the vehicle when the check was submitted. It doesn't change
            if you rename the vehicle later.
          example: Truck 12
        detrack_id:
          type: string
          nullable: true
          description: The vehicle's Detrack ID.
          example: DT-1042
        started_at:
          type: string
          format: date-time
          nullable: true
          description: When the driver opened the checklist.
          example: '2026-11-03T08:40:02.118+08:00'
        created_at:
          type: string
          format: date-time
          description: When the driver submitted the checklist.
          example: '2026-11-03T08:42:18.204+08:00'
        updated_at:
          type: string
          format: date-time
          example: '2026-11-03T08:42:18.204+08:00'
        passed_item_count:
          type: integer
          description: Number of pass/fail questions answered as passed.
          example: 11
        failed_item_count:
          type: integer
          description: Number of pass/fail questions answered as failed.
          example: 1
        signature_name:
          type: string
          nullable: true
          description: Name the driver signed with.
          example: Daniel Reyes
        signature_url:
          type: string
          nullable: true
          description: >-
            Temporary download link for the driver's signature image, or `null`.
            Expires about 15 minutes after the response.
        vehicle_checklist_is_approval:
          type: boolean
          description: Whether the checklist needs a manager to approve each submission.
          example: false
        approval_status:
          type: string
          nullable: true
          enum:
            - approved
            - pending
          description: >-
            `approved` or `pending` when the checklist needs approval. `null`
            when it doesn't.
        approval_user_id:
          type: string
          description: ID of the user who approved it. Empty string if not approved.
        approval_user_name:
          type: string
          nullable: true
        approval_user_email:
          type: string
          nullable: true
        approval_date:
          type: string
          format: date-time
          nullable: true
          example: '2026-11-03T09:05:41.000+08:00'
        items:
          type: array
          items:
            $ref: '#/components/schemas/VehicleCheckSubmissionItem'
    Links:
      type: object
      properties:
        first:
          type: string
          nullable: true
        last:
          type: string
          nullable: true
        next:
          type: string
          nullable: true
        prev:
          type: string
          nullable: true
    VehicleCheckSubmissionItem:
      type: object
      description: The driver's answer to one checklist question.
      properties:
        id:
          type: string
          readOnly: true
          example: 6905a1c3e8ec54cbf4a05e21
        vehicle_checklist_item_id:
          type: string
          description: ID of the checklist question.
          example: 6901f0a2e8ec54cbf4a05b10
        vehicle_checklist_item_name:
          type: string
          nullable: true
          description: The question as it was worded when the driver submitted.
          example: Odometer
        value:
          type: string
          nullable: true
          description: >-
            The answer, always as a string. Pass/fail questions answer `"true"`
            (pass) or `"false"` (fail). Numeric, dropdown, and text questions
            answer with the value the driver entered or picked.
          example: '48210'
        notes:
          type: string
          nullable: true
          description: Notes the driver added to the answer.
        photo_1_url:
          type: string
          nullable: true
          description: >-
            Temporary download link for the first photo, or `null`. Expires
            about 15 minutes after the response.
        photo_2_url:
          type: string
          nullable: true
          description: Temporary download link for the second photo, or `null`.
        photo_3_url:
          type: string
          nullable: true
          description: Temporary download link for the third photo, or `null`.
        photo_4_url:
          type: string
          nullable: true
          description: Temporary download link for the fourth photo, or `null`.
        created_at:
          type: string
          format: date-time
          example: '2026-11-03T08:42:18.204+08:00'
        updated_at:
          type: string
          format: date-time
          example: '2026-11-03T08:42:18.204+08:00'
    Error:
      type: object
      properties:
        code:
          type: string
          example: not_found
        message:
          type: string
          example: Could not find job with this DO number
  responses:
    Unauthorized:
      description: >-
        The API key is missing or invalid. A missing `X-API-KEY` returns `{
        "error": "Missing Authorization header" }`; an invalid key returns `{
        "code": "invalid_key", "message": "Invalid key" }`.
      content:
        application/json:
          schema:
            oneOf:
              - type: object
                title: Missing key
                required:
                  - error
                properties:
                  error:
                    type: string
                    example: Missing Authorization header
              - type: object
                title: Invalid key
                required:
                  - code
                properties:
                  code:
                    type: string
                    example: invalid_key
                  message:
                    type: string
                    example: Invalid key
          example:
            code: invalid_key
            message: Invalid key
    Forbidden:
      description: Your API key's user doesn't have permission for this action.
      content:
        application/json:
          schema:
            type: object
            properties:
              code:
                type: string
                example: forbidden
          example:
            code: forbidden
    InvalidVehicleCheckQuery:
      description: >-
        `from` or `to` isn't a valid `YYYY-MM-DD` date (`invalid_date`), or a
        filter, `page`, or `limit` was sent as an array or object instead of a
        single value (`invalid_request`, which names the parameters). These
        checks run before permissions, so a key without access to vehicle checks
        gets this 422 rather than a 403.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
          examples:
            invalidDate:
              summary: Invalid date
              value:
                code: invalid_date
                message: Invalid date
            invalidRequest:
              summary: Filter sent as an array
              value:
                code: invalid_request
                message: Invalid q, assign_to
    ServerError:
      description: >-
        Unexpected server error. Retry with exponential backoff, and contact
        Detrack support if it persists.
  securitySchemes:
    apiKey:
      type: apiKey
      in: header
      name: X-API-KEY
      description: Your Detrack API key, from **Integrations > API Key** in the dashboard.

````

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